Tax Administrative Assistant

Chevron is accepting online applications for the position through 12/5/2025 at 11:59 p.m. (Central Time).   

Tax Administrative Assistant

Chevron is seeking a highly motivated Tax Administrative Assistant to support the Tax Policy and Legal and Tax Operations teams.

Key Responsibilities

Responsibilities for this position may include but are not limited to:

• Document Processing: Organizing and storing legal and other documents. Managing SharePoint sites and access. Prepare robust CLE documentation.

• Scheduling and Coordination: Schedule meetings, manage calendars, make travel arrangements and arrange conference calls to support the tax team.

• Administrative Support: Handle general office duties, including managing supplies, processing mail, organizing team-building events, onboarding/offboarding employees or contractors, managing and monitoring all tax-related subscriptions and provide other administrative support tasks.

• Project Support: Support vendor billing and payment processing and assist with special projects and provide overflow support to other teams when needed.

Required Qualifications: 

• Prior Experience: At least 5+ years of administrative assistant experience, preferably supporting tax or legal groups in a corporate environment.

• Organization Skills: Ability to independently manage multiple tasks, organize documents, and meet deadlines.

• Attention to Detail: High level of accuracy in data entry, document review, and processing to ensure compliance and prevent errors. Ability to review invoices, contracts, and documentation for accuracy and compliance.

• Technical Proficiency: Strong knowledge of procurement and vendor payment processes (e.g., SMART GEP, TeamConnect). Skill in using SharePoint, Excel, Word, Outlook, Teams. Familiarity with CLE/CPE requirements. Ability to learn new technology quickly and troubleshoot basic technical issues.

• Communication: Consistently demonstrates strong interpersonal and problem-solving skills. Exceptional attention to detail, accuracy, and organizational skills.
• Time Management: Ability to prioritize and manage multiple tasks and timely respond to inquiries, work efficiently and meet deadlines, especially during high-demand periods like tax season. Comfortable working in a fast-paced environment with shifting priorities.

• Problem-solving: Ability to anticipate needs, proactively identify issues, and propose solutions.

• Confidentiality: A proven ability to handle confidential information with professionalism and care.

Houston, Texas

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