Vendor Master Analyst

About Us

Chevron is a leading multinational energy company with operations in over 180 countries. Founded in 1879, Chevron has a rich history of innovation and growth, making significant contributions to the global energy landscape.

Chevron markets Caltex® fuels, lubricants and other petroleum products in the Philippines. Our network of service stations, terminals and sales offices forms the backbone of our presence in the Philippines.

Chevron supports its operations in the Philippines and worldwide through two subsidiaries: Chevron Philippines Incorporated (CPI), which manages downstream operations and markets Caltex brand fuels, lubricants and petroleum products, and Chevron Holdings Incorporated (CHI), a global business services organization. Established in 1998, CHI provides business support services in finance and accounting, information technology, supply chain management, human resources, customer service and marketing. It serves Chevron affiliates around the world and has grown to be one of the leading global business services organizations in the Philippines. The company has received various recognition as one of the country’s top employers and as a champion of diversity and inclusion in the workplace.

At Chevron, we believe humanity can solve any challenge – including meeting the world’s energy needs of today, while advancing a cleaner energy tomorrow.

About the Role

We have an exciting opportunity for a Vendor MasterAnalyst. This role will be based in 6750 Building, Makati City, Philippines.

Responsibilities for this position may include but are not limited to:

• Maintains vendor master records in SAP – PC3-010 accurately and timely
• Performs control checks in PC3-010 by identifying potential duplicate master data set up before creating new vendor master records in SAP-PC3-010 accurately and timely
• Ensures compliance of all vendor master maintenance requests to the standard supporting document matrix prior to vendor master data maintenance. Compliance screening includes validation of Sanction Party/Country screening, Tax assessment forms for withholding tax purposes, and Supplier Diversity Tagging
• Validates information against supporting documents and perform independent third-party validation (through relevant third-party sources, banks, etc.) prior to set up of new vendors.
• Checks if the bank key/routing number is valid through Federal Reserve Financial Services website (North America only)
• Maintains bank key record in PC3-010 and PC8 (Asia Pacific & Africa/Pakistan only)
• Reviews, investigates and corrects, as appropriate, data exceptions identified by Data Quality Team on an ad-hoc basis
• Provides the required support to Data Quality Team and BU as they develop business rules appropriate to various SAP locations
• Initiates and perform Annual User Access Review; Semi-annual review of inactive employee vendors and Semi-annual gatekeeper/approver review.
• Drives for results and take ownership of performance in accordance with the Chevron Way, the We Lead concept, and the FSS vision for process leadership and fiduciary oversight.
• Always understand the Vendor Master workflow, the process objectives, the whys, the logic behind each step and the risks involved within the process and likewise the process connectivity including its financial and enterprise connections with other processes within Chevron.
• Always deliver based on expertise not routines and always execute with foresight and awareness. Apply process leadership and fiduciary oversight, fulfill control roles and ensure policy compliance. Support Vendor Master processes with quality decisions. Analyze issues/problems using risk-based approach, understand the end result and impact of everything you do to lead and safeguard the process to achieve zero incidents.
• Always streamline, improve and standardize. Trust the established process but exercise professional skepticism as there is always opportunity to find process enhancements to eliminate complexities without sacrificing controls
• Exercise gatekeeping role for Vendor Master Data maintenance based on expertise and not routines by performing the following Service Billing Engagement (SBE) commitments:
• Demonstrate strong business focus by ensuring timely and accurate response to customer queries.
• Sustain strong internal control by ensuring compliance to and performance of SOX controls related to the process such as quality/peer review for master data set up with banking details and Team Leader review for set ups with intermediary banks.
• Perform timely review for master data set up with banking details and Team Leader review with set ups with intermediary banks
• Perform backup role as needed to ensure business continuity and the deliverables of the team are always met
• Initiate and implement process improvements to sustain/increase quality of work, realize efficiencies and/or make the processes more effective

About You

We know our greatest resource is the ingenuity, creativity and innovation of our people. Applications from motivated and talented individuals with a keen interest in the energy industry are encouraged.

Knowledge, Skills, and Experience:

Required Qualifications:

• Bachelor's degree in accounting, and other Accounting related courses
• Good oral and written communication skills 
• Strong analytical, teamwork and customer engagement skills 
• Must have the propensity to work in a proactive, results-oriented, and customer-focused environment 
• Enjoys working with people of diverse cultural backgrounds

Preferred Qualifications:

• Experience in S4 Hana is an advantage, but not required. 
• Strong Accounts Payable background is preferred.